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Payroll Manager

Long Island City, NY 11101

Posted: 10/15/2025 Industry: Accounting & Finance Job Number: 7830 Pay Rate: 66.00

Job Description


Position Overview: Payroll Manager

 

Our client, a leading NYC government agency, is seeking an experienced and detail-oriented Payroll Manager to lead and manage the day-to-day workflow of the payroll operations, ensuring payroll and timekeeping is processed on time, accurately and in compliance with regulatory requirements.  The Payroll Manager will report to Finance Director in the Finance Department.

 

Responsibilities:
  • Maintain payroll systems and ensure efficiency in workflows, compliance, and accuracy in calculations. Manage and resolve issues relating to payroll production
  • Ensures accurate and timely processing of updates to the payroll and timekeeping system including but not limited to new hires, terminations, promotions, demotions, leaves and changes to pay rates
  • Ensures compliance with federal, state, and local payroll, wage and hour laws, and company policies impacting payroll and timekeeping
  • Stay updated on relevant changes in federal and state payroll regulations and ensure company compliance with statutory reporting and filing requirements
  • Ability to interpret and implement new legislations impacting payroll
  • Maintain, manage, and audit the timekeeping and payroll function 
  • Facilitate audit by providing records and documentation to auditors
  • Establish and maintain working relationships with external benefit providers to facilitate the smooth and efficient processing of employee enrollment and/or changes
  • Supervise, mentor, and develop team of payroll professionals
  • Provides training and timely performance evaluations
  • Develop, implement, and maintain payroll policies and procedures
  • Continuously evaluate payroll systems and processes, identifying improvement opportunities for optimization and automation
  • Respond to payroll inquiries from employees, resolve discrepancies, and provide payroll-related guidance
  • Communicate and coordinate actively with Operations, HR and Finance to review cross-departmental impacts and account reconciliation
  • Prepare and manage payroll related reports, including management reports, reconciliations, third party reports, audit
  • Performs special projects or other duties as assigned

 

Qualifications:

 
  • Baccalaureate in Accounting, Finance, Business Administration required.
  • Six years (6) of full-time experience in accounting, finance, budget preparation, analysis, and/or monitoring; Four (4) years must have been in a supervisory capacity required.

 

Preferred Skills:

 
  • At least six years of full-time experience in payroll, preferably mid-large organization
  • At least four years of proven experience managing and supervising payroll team
  • Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
  • In-depth knowledge of Federal and New York State payroll laws, ACA, tax regulations, and labor laws
  • Experience with payroll software (UKG preferred)
  • Experience with collective bargaining agreements
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills
  • Ability to maintain confidentiality and handle sensitive employee information with discretion
  • Excellent communication and interpersonal skills, with the ability to collaborate across teams
  • Strong supervisory and leadership skills
  • Proficient with Microsoft Office Suite or related software

Meet Your Recruiter

Danielle Esposito
Talent Acquisition Specialist

Danielle Esposito is a results-driven recruiter with a passion for connecting top talent to meaningful opportunities. With experience spanning staffing agencies and corporate recruitment, she brings expertise in full-cycle hiring, candidate advocacy, and process optimization. At Penda Aiken Inc., Danielle supports clients across industries with temporary staffing solutions, leveraging data, sourcing strategies, and strong partnerships with hiring managers to ensure timely, high-quality placements.


She holds a Bachelor of Arts in Child Study with a concentration in Psychology from St. Joseph’s College and is certified as an Associate Professional in Human Resources (aPHR).

About Us

For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.

Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

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