Legal Secretary Job Description
Location: Buffalo, NY
The Legal Secretary provides essential administrative and clerical support to attorneys and legal professionals, ensuring the efficient operation of legal processes and documentation. This position is located in Buffalo, NY and requires a detail-oriented individual with strong organizational and communication skills.
Minimum Qualifications
Proficiency in legal terminology and investigative techniques
Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint)
Experience with web-based applications and databases
Excellent written and oral communication skills
Ability to manage multiple tasks, prioritize workload, maintain organized files, and meet deadlines
Preferred Qualifications
Experience supporting professional medical conduct processes
Familiarity with SharePoint
Job Duties and Responsibilities
Assist in the investigation of administrative complaints, developing investigative plans for cases involving violations of applicable laws
Obtain, review, track, and document all necessary investigative materials and activities in relevant databases and software applications
Prepare summary reports for investigations
Coordinate, research, prepare, and proofread responses related to Freedom of Information Law (FOIL) requests
Support Executive Correspondence Unit (ECU) inquiries from leadership offices
Assist in gathering materials, conducting research, preparing documentation, and communicating with external stakeholders for subpoenas
Present findings before internal committees as required
Conduct in-person and telephone interviews with complainants, witnesses, and investigation subjects
Communicate professionally by phone with licensees, attorneys, complainants, facilities, and other stakeholders
Draft and proofread correspondence related to complaints or investigations
Coordinate, track, and respond to inquiries via Bureau Mail Log (BML)
Prepare, track, and disseminate incoming and outgoing mail
Schedule meetings and conferences, and assist with technological needs during such events
Scan and electronically file various documents, including medical records and quality assurance files, and distribute them to appropriate staff
Perform other duties as assigned by the supervisor
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
Discover your next career opportunity in the vibrant city of Buffalo, New York! Unlock growth and success in the 'Queen City' as you explore our job listings. Buffalo boasts a diverse job market, with industries ranging from healthcare to technology, offering endless possibilities for career advancement. Immerse yourself in the rich culture and history of Buffalo, home to iconic landmarks like Niagara Falls, the Albright-Knox Art Gallery, Shea's Performing Arts Center, and the Buffalo Bills and Buffalo Sabres. Indulge in the famous Buffalo wings, while enjoying the charming neighborhoods and picturesque waterfront. Join us in seizing the exciting career prospects Buffalo has to offer!
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