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Legal Billing Coordinator

New York, NY 10120

Posted: 11/21/2025 Industry: Accounting & Finance Job Number: 7873 Pay Rate: 65,000

Job Description

Legal Billing Coordinator Opportunity:

The Legal Billing Coordinator will be responsible for managing the firm’s billing process, including preparation, review, and submission of client invoices. This position requires excellent organizational skills, strong attention to detail, and the ability to work collaboratively with attorneys and staff.

 

Responsibilities:
  • Generate and distribute monthly prebills to attorneys for review.
  • Prepare, edit, and finalize client invoices in accordance with client-specific billing guidelines.
  • Apply special billing rates, retainers, and discounts accurately.
  • Process write-offs, adjustments, and other billing-related corrections.
  • Submit invoices through multiple electronic billing (e-billing) platforms, including preparation of LEDES files.
  • Monitor and follow up on invoice approvals and address rejections or discrepancies promptly.
  • Collaborate with attorneys, clients, and accounting personnel to resolve billing issues.
  • Maintain accurate billing records and documentation.
 

 

Qualifications:
  • Minimum of 3 years of legal billing experience in a law firm or professional services environment.
  • High computer literacy and proficiency with Microsoft Office (Excel, Word, Outlook).
  • Strong knowledge of electronic billing systems such as Legal Tracker, CounselLink, Legal Exchange, Tymetrix 360, Legal Solutions Suite, Bottomline Legal-X, and Resolvestar (strongly preferred).
  • Exceptional attention to detail and organizational skills.
  • Strong interpersonal and communication skills with the ability to work effectively with attorneys and staff.
  • Ability to handle sensitive information with discretion.
 

 

Compensation and Benefits:

$65,000-$75,000 “Commensurate with experience”

Include benefits such as health insurance, 401(k), paid time off, dental insurance


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Meet Your Recruiter

Danielle Esposito
Talent Acquisition Specialist

Danielle Esposito is a results-driven recruiter with a passion for connecting top talent to meaningful opportunities. With experience spanning staffing agencies and corporate recruitment, she brings expertise in full-cycle hiring, candidate advocacy, and process optimization. At Penda Aiken Inc., Danielle supports clients across industries with temporary staffing solutions, leveraging data, sourcing strategies, and strong partnerships with hiring managers to ensure timely, high-quality placements.


She holds a Bachelor of Arts in Child Study with a concentration in Psychology from St. Joseph’s College and is certified as an Associate Professional in Human Resources (aPHR).

About Us

For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.

Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

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