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Executive Secretaries and Administrative Assistants
Executive/Administrative Assistant Location: New York, NY (In-Office) Schedule: Monday – Friday, 8:00 AM – 5:00 PM Type: Full-Time / Contract-to-Hire Position Overview We are seeking a sharp, highly organized, and proactive Executive/Administrative Assistant to join our team in New York City. This role is the central hub of our daily operations, providing critical support to our leadership team while ensuring the office runs seamlessly. The ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Key Responsibilities
Executive Support: Manage complex calendars, coordinate high-priority meetings, and handle sensitive correspondence for agency leadership.
Office Operations: Oversee daily administrative tasks including filing, mail distribution, and maintaining office supplies.
Travel & Logistics: Arrange detailed travel itineraries and process expense reports with high accuracy.
Communication Hub: Act as the primary point of contact for internal and external stakeholders, screening calls and greeting guests with professionalism.
Project Coordination: Assist in the preparation of reports, slide decks, and meeting materials; track deadlines for ongoing agency projects.
Data Management: Maintain and update digital and physical records, ensuring all documentation is organized and easily accessible.
Qualifications
Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager, preferably within an NYC-based agency or corporate setting.
Technical Skills: Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Communication: Exceptional written and verbal communication skills; ability to interact confidently with C-suite executives and clients.
Organization: Superior time-management skills and the ability to multitask under tight deadlines without losing attention to detail.
Proactive Mindset: A "no task is too small" attitude with the ability to anticipate the needs of the team before they arise.
Reliability: Strict adherence to the 8:00 AM – 5:00 PM schedule to ensure consistent morning coverage.
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
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