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Executive Secretaries and Administrative Assistants

Albany, NY 12207

Posted: 11/05/2025 Industry: Administrative & Clerical Job Number: 7851 Pay Rate: 23.00

Job Description

Job Description: Legal Secretary
Location: Albany, NY Position Overview We are seeking a highly organized and detail-oriented Legal Secretary to join our team in Albany, NY. The ideal candidate will provide comprehensive administrative and clerical support to attorneys, ensuring the efficient operation of the legal office. This position requires exceptional communication skills, discretion, and the ability to handle sensitive information with professionalism. Key Responsibilities
  • Prepare, proofread, and format legal documents such as correspondence, pleadings, contracts, and briefs.
  • Manage and organize physical and electronic filing systems for legal documents and case files.
  • Schedule and coordinate meetings, court dates, appointments, and travel arrangements for attorneys.
  • Communicate with clients, court personnel, and other parties as needed, maintaining a professional demeanor at all times.
  • Assist attorneys by performing legal research and gathering relevant case materials.
  • Process incoming and outgoing mail, packages, and deliveries.
  • Maintain calendars and monitor deadlines to ensure timely completion of legal tasks.
  • Handle billing, invoicing, and other administrative tasks as assigned.
Qualifications
  • High school diploma preferred.
  • Prior experience as a legal secretary or in a similar administrative role within a law firm is strongly preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal management software.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Discretion and professionalism in handling confidential information.

Meet Your Recruiter

Danielle Esposito
Talent Acquisition Specialist

Danielle Esposito is a results-driven recruiter with a passion for connecting top talent to meaningful opportunities. With experience spanning staffing agencies and corporate recruitment, she brings expertise in full-cycle hiring, candidate advocacy, and process optimization. At Penda Aiken Inc., Danielle supports clients across industries with temporary staffing solutions, leveraging data, sourcing strategies, and strong partnerships with hiring managers to ensure timely, high-quality placements.


She holds a Bachelor of Arts in Child Study with a concentration in Psychology from St. Joseph’s College and is certified as an Associate Professional in Human Resources (aPHR).

About Us

For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.

Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

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About Albany, NY

Ready to take the next step in your career? Explore our job opportunities in the vibrant Albany, New York area! Known for its rich history, stunning architecture, and thriving arts scene, Albany offers endless opportunities for professional growth. Whether you're strolling through Washington Park, catching a show at The Egg, or indulging in local delicacies like chicken riggies or spiedies, Albany's charm and unique culture will make your career journey even more rewarding. Join us in this dynamic region and discover why Albany is not just a job location but a place to thrive!