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Job Title: Facilities Management Administrator Location: New York City, NY
Type: Full-Time / State Agency (Temporary to Permanent)
Schedule: Monday–Friday, 8-hour days (37.5 hours/week)
Work Mode: 100% On-site (Telecommuting is not allowable) Position Summary Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking a qualified facilities professional to fulfill the role of Facilities Management Administrator.
Working with the Office Services and Facilities Management Units, the administrator will collaborate with the Director of Facilities and Operations to ensure that the New York City DFS facilities operate safely, efficiently, and effectively. This role offers an excellent path to stability, starting as a temporary agreement with the potential to be offered a permanent, full-time position at the Department after a successful six-month term. Primary Responsibilities
Move & Space Coordination: Assist in coordinating office service operations, including office moves, staff relocations, workspace assignments, workstation installations, and space utilization activities.
Logistics & Conference Rooms: Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics, including communicating updates to staff and management.
Building & Vendor Liaison: Serve as a supportive liaison with building management and maintenance staff to assist in coordinating and resolving facility, safety, and workplace issues.
Operations & Inventory Oversight: Assist with administrative and operational support functions, including procurement documentation, recordkeeping, recycling, mailroom/courier coordination, and maintaining schedules, logs, and reports.
Task Management: Monitor, assign, and manage workflow tasks within the internal ticketing system.
Minimum Qualifications
Experience: Minimum of three (3) years of experience in one or more of the following fields: Facilities, property or space management, warehouse and inventory operations, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. (Note: The Department reserves the right to request proof of this experience).
Eligibility: Must be eligible to work in New York State.
Preferred Skills & Qualifications
Prior experience in facilities operations, building services, space planning, or project management support.
Three years of direct facilities or building management experience is preferred, though candidates with transferable administrative and operational skills are highly encouraged to apply.
Additional Information
Commute: The office is easily accessible by mass transit. Please note that DFS does not provide employee parking.
Career Growth: This position is a Temporary to Permanent path. At the six-month mark, based on performance and at the discretion of the supervising manager, a permanent full-time position may be extended.
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
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