Job Title: Administrative Assistant Location: Buffalo, NY
Type: Full-Time / State Agency
Schedule: Monday–Friday, 8-hour days (37.5 hours/week) Position Summary Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking a highly organized, meticulous Administrative Assistant to join their team. This position requires an individual who thrives in an analytical, deadline-driven environment, handling specialized case monitoring and sensitive legal and records-tracking databases. Primary Responsibilities
Database Management: Create and maintain internal databases to track specialized agency metrics, ensuring high data accuracy and clean records management.
Discovery Formatting & Research: Conduct discovery research, execute document requests, and utilize electronic database systems to accurately date-stamp and format legal/operational discovery materials.
Case Settlement Tracking: Monitor and manage the case settlement review workflow, providing critical updates on a strict daily-to-weekly basis.
Compliance & Specialty Lists: Continuously maintain and audit a high-priority terminated and convicted assailant list to ensure organizational compliance and security tracking.
Minimum Qualifications
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong baseline experience working within data systems and electronic databases.
Work Management: Demonstrated ability to multitask, organize, and prioritize high-volume workloads efficiently.
Autonomy: Proven ability to set daily priorities, solve problems, and independently manage tight organizational deadlines.
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
Discover your next career opportunity in the vibrant city of Buffalo, New York! Unlock growth and success in the 'Queen City' as you explore our job listings. Buffalo boasts a diverse job market, with industries ranging from healthcare to technology, offering endless possibilities for career advancement. Immerse yourself in the rich culture and history of Buffalo, home to iconic landmarks like Niagara Falls, the Albright-Knox Art Gallery, Shea's Performing Arts Center, and the Buffalo Bills and Buffalo Sabres. Indulge in the famous Buffalo wings, while enjoying the charming neighborhoods and picturesque waterfront. Join us in seizing the exciting career prospects Buffalo has to offer!
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