https://JOBS.PENDAAIKEN.COM/ en-us Job Title: Office Services & Facilities Assistant
Location: Albany, NY Type: Full-Time / New York State Agency
Position Summary
Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking a reliable Office Services & Facilities Assistant professional to join their team. This role focuses on the efficient delivery, processing, and management of office communications, inventory, and facility operations.

This is a fast-paced role requiring high reliability, punctuality, and the ability to meet strict deadlines while maintaining meticulous attention to detail.
Primary Responsibilities

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  Mail Processing: Receive, process, sort, track, and distribute incoming and outgoing mail, including USPS, overnight deliveries, certified mail, and electronic package processing using departmental tracking systems.
  
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  Distribution Support: Prepare mailings and documents for distribution, including operating mailing and folder/inserter equipment, assisting staff with mailing needs, and determining appropriate mailing methods.
  
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  Inventory Management: Maintain inventory and distribute office supplies, process supply orders, and coordinate with vendors and delivery services to support daily operations.
  
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  Records & Systems Support: Generate reports, maintain records, and utilize departmental systems to track data, process requests, and submit maintenance work orders.
  
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  Administrative Operations: Provide administrative and operational support to Office Services and Facilities Management, including vendor coordination, records retention activities, and other assigned projects.
  
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  Equipment Maintenance: Assist with the maintenance and support of office equipment, including copiers and printers, and provide basic troubleshooting and toner replacement.
  
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  Supervision & Support: Supervise subordinate staff as assigned and complete required training and other duties in support of departmental operations.
  
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  Facilities Assistance: Assist with deliveries, office moves, equipment installations, and other operational support duties as needed.
  

Minimum Qualifications

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  Legal Status: Eligibility to work in New York State.
  
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  Education: High School Diploma or equivalent.
  
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  Experience:
  
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    At least two (2) years of experience working in customer service.
    
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    At least two (2) years of experience using a computer.
    
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  Physical Demands: Ability to stand, walk, bend and perform physical work for three hours per day (including the ability to lift and move mail, packages, office supplies and equipment weighing 50 pounds).
  
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  Preferred Skills/Abilities: Ability to follow instructions and work independently.
  

This is an in-office position. Telecommuting is not permitted.
Submission Requirements
Candidates that meet the mandatory minimum qualifications and are interested in this position must submit the following:

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  Resume
  
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  Cover Letter
  

]]> Fri, 10 Jul 2026 00:00:00 EDT 0 Job Title: Administrative Assistant
Location: Albany, NY

Type: Full-Time / State Agency Contract

Schedule: Monday–Friday, 8:30 AM – 4:30 PM (37.5 hours/week)

Work Mode: 100% On-site
Position Summary
Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking an organized and detail-oriented Administrative Assistant to support student payroll and internship administrative functions.

This position is currently open to cover an incumbent who is out on leave. Comprehensive training will be provided to ensure the successful candidate is fully equipped to manage onboarding timelines, maintain data systems, and interface with incoming interns.
Primary Responsibilities

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  Inbox & Communication Management: Monitor the dedicated Student Payroll email inbox; respond directly to inquiries or forward them to the appropriate department personnel.
  
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  Intern Onboarding Support: Review incoming employment and onboarding paperwork for paid interns to ensure accuracy, compliance, and completeness. Follow up directly with interns to resolve missing or incorrect documentation.
  
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  System Data Entry: Process required HR system transactions for paid interns. Create user profiles within the Leave and Accrual Tracking System (LATS) and distribute instructional guidance emails to new interns.
  
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  Records Maintenance: Build physical personnel folders for new interns. Systematically file processed paperwork into physical file cabinets and/or transition them into secure electronic file systems.
  
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  Office Operations: Receive, sort, and distribute incoming office mail. Coordinate visitor access directly with building security/Administrative Services (ASB) for seamless building entry. Performs other general administrative duties as assigned.
  

Minimum Qualifications

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  Education: High school diploma or equivalent.
  
• 
  Experience: Prior administrative or office support experience is preferred but not required (training is fully provided).
  
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  Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  
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  Core Competencies: Strong attention to detail, excellent organizational habits, and the ability to multitask and independently manage workflows to meet time-sensitive deadlines.
  

Interview Process

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  Round 1: Conducted virtually.
  
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  Round 2: Conducted in person.
  

Additional Information

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  Property Deposits: No payment deposit is required for any issued property (such as IDs, keys, or security passes).
  
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  Parking: Various parking options are available in downtown Albany, including visitor lots ($10/day), municipal parking structures, and private lots.
  

]]> Wed, 08 Jul 2026 00:00:00 EDT 0 Job Title: Administrative Assistant
Location: Buffalo, NY

Type: Full-Time / State Agency

Schedule: Monday–Friday, 8-hour days (37.5 hours/week)
Position Summary
Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking a highly organized, meticulous Administrative Assistant to join their team. This position requires an individual who thrives in an analytical, deadline-driven environment, handling specialized case monitoring and sensitive legal and records-tracking databases.
Primary Responsibilities

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  Database Management: Create and maintain internal databases to track specialized agency metrics, ensuring high data accuracy and clean records management.
  
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  Discovery Formatting & Research: Conduct discovery research, execute document requests, and utilize electronic database systems to accurately date-stamp and format legal/operational discovery materials.
  
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  Case Settlement Tracking: Monitor and manage the case settlement review workflow, providing critical updates on a strict daily-to-weekly basis.
  
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  Compliance & Specialty Lists: Continuously maintain and audit a high-priority terminated and convicted assailant list to ensure organizational compliance and security tracking.
  

Minimum Qualifications

• 
  Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong baseline experience working within data systems and electronic databases.
  
• 
  Work Management: Demonstrated ability to multitask, organize, and prioritize high-volume workloads efficiently.
  
• 
  Autonomy: Proven ability to set daily priorities, solve problems, and independently manage tight organizational deadlines.
  

]]> Wed, 08 Jul 2026 00:00:00 EDT 0 Job Order Request – Secretary:

Location: SCA Headquarters Office at 25-01 Jackson Avenue, LIC, NY 11101

 

• The Secretary (Transcriptionist) will be assigned to CM Queens and will attend job progress meetings held for any in-house projects. 
• The assignee will take and prepare minutes for each job progress meeting, enter the minutes into CM13 and Kahua, and maintain a record of the information entered. 
• The assignee will be required to travel between job sites as necessary, at least 2-3 times a week while reporting to SCA Headquarters. 
• Must be computer literate, detail-oriented, a good listener, with the ability to take accurate notes. 
• Must maintain a professional demeanor and appearance.
• Construction background desired and/or is helpful.
• Must have a valid driver’s license (SCA vehicle provided).
• High School diploma or equivalent.

IND

#zr]]> Wed, 17 Jun 2026 00:00:00 EDT 0 Position Type: Long-term, temporary (1+ years)
Location: Bethpage, NY
Hours: Monday – Friday (7:30am-3:30pm)
Hourly Rate:  $18.00
Work Authorization: Applicants must have authorization to work for any U.S. employer without sponsorship.

---

Our client, a state agency that provides licenses and everything related to vehicles on NYS roads, is looking for a Greeter.

Responsibilities:

• Welcome customers with a friendly smile – your great personality will shine!
• Assist with queue management by distributing tickets as needed.
• Help administer and grade vision tests (training provided) when needed.
• Enter passing vision test results with easy-to-use computer systems-when needed.
• Take customer photos for licenses – no experience necessary! - when needed.

Requirements:

• Able to stand for extended periods (accommodations available).
• Must pass a background check & fingerprinting (standard for the role).
• HS Diploma or GED â€“ no college degree required!

Why You’ll Love This Role:

• Flexible & rewarding â€“ great for retirees looking for part-time work or new grads starting their careers.
• No heavy lifting â€“ just a welcoming attitude and willingness to help.
• Stable hours in a supportive team environment.

Perfect for those who enjoy helping others! 

#zr]]> Wed, 29 Apr 2026 00:00:00 EDT 0 Title: Greeter
Position Type: Long-term, temporary (1+ years)
Location: Riverhead, NY
Hours: Monday – Friday (various shifts)
Salary: $18 per hour
Work Authorization: Applicants must have authorization to work for any U.S. employer without sponsorship.

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We are seeking a welcoming and dependable Greeter to be the first point of contact for customers. In this role, you set the tone for each visitor’s experience, helping people feel comfortable and supported as they take care of important matters. Your smile, patience, and professionalism will leave a lasting impression on every person who walks through the door.

What You’ll Do

• Warmly welcome and guide customers, ensuring they feel valued and respected.
• Manage the flow of visitors by distributing queue tickets and providing clear directions.
• Administer and grade vision tests with training provided.
• Enter passing results into the computer system with accuracy.
• Capture customer photos for licenses and IDs—no prior experience needed.

What We’re Looking For

• High School Diploma or GED required.
• Ability to stand for extended periods (accommodations available).
• Willingness to complete background check and fingerprinting.
• A positive, professional attitude and a genuine desire to help others.

Why You’ll Love This Role
This position is ideal for individuals who enjoy connecting with people and want to make a difference in their day. Whether you are starting your career or seeking flexible, rewarding work in retirement, this role offers stability, teamwork, and the satisfaction of helping your community.

Bring your warmth and reliability to a role where you can brighten someone’s day - apply today!
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