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Medical Secretary

West Haverstraw, NY 10993

Posted: 07/31/2025 Industry: Administrative & Clerical Job Number: 7704

Job Description


Title: Medical Secretary
Position Type: Long-term, temporary (1+ years)
Location: West Haverstraw, NY
Hours: Monday - Friday, 8 hours per day
Work Authorization: Must be authorized to work in the U.S. without sponsorship.

About the Opportunity:
We are seeking a highly organized and detail-oriented Medical Secretary to provide vital administrative support to our medical staff and leadership teams. This role is perfect for someone who thrives in a healthcare setting, understands the importance of confidentiality and accuracy, and enjoys being at the center of communication, scheduling, and coordination across clinical departments.

As a Medical Secretary, you’ll play a key role in ensuring the smooth operation of medical staff functions, maintaining accurate records, and supporting hospital-wide administrative processes.

Key Responsibilities:
  • Perform general secretarial duties with a strong working knowledge of medical terminology, hospital procedures, and clinical workflows
  • Schedule patient appointments and manage provider calendars
  • Assist with patient billing and ensure accurate medical record documentation
  • Prepare and maintain medical charts, reports, and professional correspondence
  • Communicate effectively using proper business English and professional etiquette
  • Coordinate daily administrative operations with sensitivity to both patient and provider needs
  • Serve as a liaison between Medical Staff, hospital administration, and clinical departments to ensure compliance with all administrative and credentialing requirements
  • Oversee the credentialing and privileging process in accordance with hospital policies and Medical Staff Bylaws
  • Provide technical and administrative support to various Medical Staff committees including Medical Executive and Credentials Committees (e.g., preparing agendas, meeting minutes, credentialing reports, and quality improvement documentation)
  • Assist in the review, revision, and distribution of Medical Staff Bylaws, Rules, and Regulations
  • Supervise and support the execution of Medical Staff Office functions, including:
  • EPriy
  • Medicare enrollment and revalidation
  • OPPE/FPPE processes
  • Health Commerce System enrollment
  • Insurance panel credentialing & CAQH
  • Transfer agreements
  • Professional billing and practitioner scheduling
  • Maintenance of contract databases and provider contact lists
  • Onboarding and offboarding of Medical Staff
  • Intranet content support for Medical Staff and hospital updates
  • Design and manage hospital-wide surveys (e.g., Employee Engagement and Patient Satisfaction)
  • Analyze and present survey findings to leadership with actionable insights and visual reports

What You Bring:
  • Strong understanding of medical terminology and healthcare documentation
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent organizational, time management, and communication skills
  • Ability to manage multiple tasks, prioritize, and meet deadlines with accuracy
  • Previous experience in a hospital or healthcare administrative role preferred
  • Familiarity with credentialing platforms, EMRs, and healthcare regulatory systems is a plus

Why This Role?
This is more than just a clerical position—it’s a central, trusted role supporting clinical excellence, compliance, and coordination across the hospital. You’ll work with respected medical professionals and administrative leaders, contribute to improving the patient and staff experience, and play a part in maintaining the highest standards of care.

Ready to bring your administrative talents to a mission-driven healthcare team? Apply today to join a supportive, high-impact environment where your work matters.

Meet Your Recruiter

Danielle Esposito
Talent Acquisition Specialist

Danielle Esposito is a results-driven recruiter with a passion for connecting top talent to meaningful opportunities. With experience spanning staffing agencies and corporate recruitment, she brings expertise in full-cycle hiring, candidate advocacy, and process optimization. At Penda Aiken Inc., Danielle supports clients across industries with temporary staffing solutions, leveraging data, sourcing strategies, and strong partnerships with hiring managers to ensure timely, high-quality placements.


She holds a Bachelor of Arts in Child Study with a concentration in Psychology from St. Joseph’s College and is certified as an Associate Professional in Human Resources (aPHR).

About Us

For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.

Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

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About West Haverstraw, NY

Embark on an exciting career journey in West Haverstraw, New York! This vibrant town nestled in Rockland County offers a perfect blend of scenic beauty and urban amenities. Boasting a rich cultural scene with attractions like the Haverstraw Brick Museum and Penguin Rep Theatre, as well as delicious Hudson Valley cuisine, West Haverstraw is a fantastic place to grow both personally and professionally. With proximity to stunning parks like Harriman State Park and Bear Mountain, along with easy access to major highways and the bustling city life in nearby New York City, job seekers in this area can enjoy a balanced lifestyle while advancing their careers. Explore our job listings today and discover the endless opportunities this charming region has to offer!
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