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Legal Assistant (Bilingual Spanish)

New York, NY 10005

Posted: 07/31/2025 Industry: Legal Job Number: 7734

Job Description

Title: Legal Assistant (Bilingual Spanish)
Position Type: Short-term, temporary (less than 1 year)
Location: New York, NY
Hours: Mon.-Fri, 37.5 hours per week
Work Authorization: Must be authorized to work for any employer in the U.S. without sponsorship.

Are you driven by the desire to support justice and ensure workers are treated fairly under the law? Are you fluent in Spanish and ready to take on a role that blends legal knowledge, problem-solving, and organizational excellence? This opportunity offers the chance to contribute meaningfully to protecting workers' rights throughout New York State.

The Legal Assistant will focus on complaints filed under the New York State Freelance Isn’t Free Act (FIFA). FIFA extends essential protections to freelance workers, including timely payment, written contracts, and safeguards against retaliation. Your work will be a key part of ensuring these protections are upheld.
In this role, the Legal Assistant will follow established guidelines to review and manage complaints, exercise sound discretion in determining next steps, and coordinate with attorneys to support investigations and resolutions. The work requires independent judgment, a deep understanding of employment law, and the ability to stay organized while managing a variety of evolving priorities.
Key Responsibilities:
  • Review and evaluate written and verbal inquiries to identify key legal issues and determine appropriate intake action
  • Request and gather additional information to clarify details of a complaint when necessary
  • Interview individuals to collect comprehensive information for case assessment
  • Analyze whether matters fall within the bureau’s jurisdiction and determine how they should be addressed or routed
  • Enter, track, and update case data in the electronic case management system
  • Draft and send correspondence to involved parties as part of the intake and resolution process
  • Collaborate with attorneys to support the resolution of cases, including FIFA matters, by helping assess claims and gather relevant documentation
  • Coordinate and schedule witness or worker interviews
  • Assist with drafting legal documents, compiling reports, and preparing case files
  • Maintain internal resource guides, including the Intake Wiki and training materials
  • Support recruitment and onboarding processes, including initial candidate screenings and interview coordination
  • Participate in improving intake systems, protocols, and data organization for increased efficiency and accuracy
Qualifications:
  • Certificate or technical degree in Paralegal Studies or Legal Assistance required
  • Fluency in both English and Spanish, with strong written and verbal communication skills in both languages
  • Ability to apply critical thinking and discretion in reviewing and routing sensitive legal matters
  • Strong organizational skills and attention to detail
  • Experience working with databases or case management systems
  • Comfort working independently and as part of a team
  • Interest in employment law, public service, and supporting legal enforcement
What This Role Offers: This position offers the opportunity to engage in meaningful legal work that supports labor protections and helps uphold key laws that impact working people across New York. It also provides a chance to build valuable legal experience within a mission-oriented government agency.

Meet Your Recruiter

Danielle Esposito
Talent Acquisition Specialist

Danielle Esposito is a results-driven recruiter with a passion for connecting top talent to meaningful opportunities. With experience spanning staffing agencies and corporate recruitment, she brings expertise in full-cycle hiring, candidate advocacy, and process optimization. At Penda Aiken Inc., Danielle supports clients across industries with temporary staffing solutions, leveraging data, sourcing strategies, and strong partnerships with hiring managers to ensure timely, high-quality placements.


She holds a Bachelor of Arts in Child Study with a concentration in Psychology from St. Joseph’s College and is certified as an Associate Professional in Human Resources (aPHR).

About Us

For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.

Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

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