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Human Resources Assistant

Brooklyn, NY 11217

Posted: 07/07/2025 Industry: Human Resources Job Number: 7588 Pay Rate: 45,000

Job Description

Job Title: Human Resources Assistant
Job Type: Full-Time, Permanent
Location: Brooklyn, NY
Hours: 8:00am-4:30pm
Salary: $45,000-$48,000
Work Authorization: Applicants must have authorization to work for any U.S. employer without requiring sponsorship.

Job Description
We are seeking a detail-oriented and proactive HR Assistant to support the daily administrative functions of our Human Resources department. In this entry-level role, you will learn to serve as a key point of contact, facilitating clear and efficient communication between HR, department managers, employees, and clients. This is a growth-focused opportunity ideal for someone looking to build a long-term career in Human Resources.

Key Responsibilities:
  • Handle employment verifications, background checks, and employee terminations
  • Maintain accurate employee records in the ATS, including disciplinary notes, address, and contact updates
  • Manage the offboarding process for temporary staff, ensuring database updates and distribution of exit materials
  • Distribute HR policies and participate in monthly staff meetings
  • Coordinate and distribute mandatory compliance trainings, including sexual harassment prevention
  • Maintain and update the New Hire and Termination Logs, ensuring accuracy and completeness
  • Review monthly insurance and background check invoices, identifying and correcting discrepancies
  • Support special projects and assignments as needed
Required Qualifications
  • Bachelor’s degree in Human Resources REQUIRED
  • 1-2 years of administrative experience. 
  • Experience working with a database (CRM, ATS) is a prefered
  • Proficiency in Microsoft Office Suite, Adobe, and Microsoft Teams is a plus
  • Strong attention to detail with accurate data entry skills
  • Highly organized and adaptable in a fast-paced environment
  • Demonstrated ability to handle confidential and sensitive information with discretion
  • Excellent customer service skills.
  • Bilingual in Spanish is a strong plus
  • This is an ENTRY-LEVEL position for new graduates.
Benefits
  • Medical, Dental, and Vision
  • Sick time and PTO
  • Employee engagement throughout the year


Submit your resume today!

IND

Meet Your Recruiter

Irene Robertson
Executive Assistant/TA Coordinator

With over a decade of experience supporting C-level executives and senior leadership, Irene Robertson brings a strategic and solutions-focused approach to executive operations. She excels in managing high-volume calendars, streamlining administrative workflows, and supporting cross-functional initiatives. At Penda Aiken Inc., Irene plays a dual role as both Executive Assistant and Talent Acquisition Coordinator, contributing to internal recruiting, team operations, and marketing. Known for her discretion, attention to detail, and collaborative spirit, Irene ensures organizational efficiency and drives key initiatives forward.


She holds a Bachelor of Arts in English from Queens College and is certified in Google Project Management, Chief of Staff (Nova), and as a New York State Notary Public.

About Us

For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.

Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

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