Job Title: Human Resources Coordinator Job Type: Full-Time, Permanent Location: Brooklyn, NY Hours: 8:00am-4:30pm, or 9:00am-5:30pm Salary: $57,500-$65,000 depending on experience Work Authorization: Applicants must have authorization to work for any U.S. employer without requiring sponsorship.
Job Description
We are seeking a detail-oriented and highly organized professional to support our Human Resources operations, with a focus on onboarding, employee relations, compliance, and benefits administration. This role plays a key part in ensuring a seamless experience for new hires and ongoing compliance with federal, state, and local employment regulations.
Initiate and manage the onboarding process for all new hires, including employment eligibility verification (I-9), applicant intake, and the collection of required documentation.
Coordinate all pre-employment requirements, including background checks, reference checks, and verification of licenses, degrees, and credentials.
Ensure proper system entry and documentation in applicant tracking systems (Bullhorn).
Benefits Administration:
Support the administration of employee benefits by distributing enrollment information, assisting with benefits selection, and entering employee data into healthcare portals.
Serve as a point of contact for employee benefits-related questions.
Employee Relations & Engagement:
Address inquiries and concerns from current and prospective employees regarding employment policies, compensation, and engagement.
Act as a liaison between Human Resources, employees, and clients to ensure clear communication and resolution of HR-related matters.
HR Operations:
Oversee HR processes for both permanent and temporary staff, including onboarding, orientation, and offboarding procedures.
Maintain and update employee information in the Applicant Tracking System (ATS) and assist with new system data migration and training.
Prepare and analyze data for internal use and reporting, ensuring accuracy and timeliness.
HR Compliance:
Ensure all HR processes comply with federal, state, and local employment laws, including recordkeeping, confidentiality, and documentation requirements.
Assist with audits and implement process improvements to enhance compliance and reduce risk.
Prepare and submit compliance-related reports, including quarterly government filings and workforce analytics.
Required Qualifications
Bachelor's degree in Human Resources or a related field preferred; or equivalent education and/or experience.
A minimum of 3 years experience supporting an HR department REQUIRED.
Experience with Microsoft Office Suite, MS Teams, and ATS tracking software.
Must be organized, flexible, and able to multi-task in a fast- paced environment.
Ability to deal with and handle confidential and sensitive information with discretion and tact.
Outstanding interpersonal, communication skills and motivation skills are required.
Strong interpersonal skills and building relationships inside and outside the organization.
Benefits administration and compliance are required.
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
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