So sorry, this position is no longer available.
Please go ahead and submit your application. We may have other positions that would be the perfect fit for you.
Alternatively, you may want to apply to one of the following related jobs:
Title:Â Administrative Assistant Position Type:Â Short-term, temporary (less than 1 year) Location:Â Albany, NY Hours:Â 9am-5pm, 37.5 hrs. per week Work Authorization:Â Must be authorized to work for any employer in the U.S without sponsorships.
Are you someone who takes pride in being organized, dependable, and helpful? Do you enjoy making systems run smoothly and supporting a mission that serves the greater good? If so, this role offers the chance to contribute to meaningful public service while using your administrative skills in a dynamic, team-oriented environment.
As an Administrative Assistant in the Procurement Unit, you will be a vital part of the team that keeps essential operations moving forward. Your work may not always be front and center, but it will be deeply valued and necessary. From managing communications and tracking purchases to supporting procurement processes and maintaining records, you will help ensure that staff across the organization have the tools and resources they need to do their jobs effectively.
This is more than an administrative role. It is an opportunity to build relationships, solve problems, and take pride in keeping a large agency running efficiently and with integrity.
What You Will Do:
Review and organize incoming email for the Procurement Unit
Route messages to the right contacts, escalate time-sensitive issues, and respond to general inquiries
Research referenced purchase orders to provide helpful information and context
Track purchase requests to ensure they are processed accurately and in a timely manner
Retrieve and prepare records for storage or access, and scan, print, and file documents as needed
Check procurement card logs for accuracy and completeness and follow up with staff to fill in missing details
Help prepare quotes and purchase orders, working closely with your supervisor for guidance
Enter data into the Statewide Financial System (SFS) to support transparency and accountability
Answer phones and provide courteous, helpful assistance as the first point of contact for the BFMB team
What You Bring:
A high school diploma or equivalent
A strong sense of responsibility and pride in doing things well
Attention to detail and the ability to stay organized, even when juggling multiple tasks
A positive, helpful attitude and strong communication skills
Willingness to learn, take initiative, and support colleagues wherever needed
Why This Role Matters:
Your work will make a real difference. It will help ensure that the tools, resources, and services that keep government programs running get to where they are needed—on time and in order. If you are someone who finds satisfaction in being reliable, detail-oriented, and part of a mission that serves the public, this role is a meaningful and rewarding opportunity.
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
Ready to take the next step in your career? Explore our job opportunities in the vibrant Albany, New York area! Known for its rich history, stunning architecture, and thriving arts scene, Albany offers endless opportunities for professional growth. Whether you're strolling through Washington Park, catching a show at The Egg, or indulging in local delicacies like chicken riggies or spiedies, Albany's charm and unique culture will make your career journey even more rewarding. Join us in this dynamic region and discover why Albany is not just a job location but a place to thrive!
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.
