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Title: Administrative Assistant Position Type: Long-term, temporary (1+ years) Location: Albany, NY Hours: Monday- Friday, 8am-4pm Note: Must be authorized to work for any employer in the U.S without sponsorships. In every smooth-running office, there’s a steady hand ensuring nothing slips through the cracks. As an Administrative Assistant, your work won’t just keep the wheels turning — it will make the team more efficient, more connected, and better equipped to serve the people who depend on them.
This role is perfect for someone who finds satisfaction in staying organized, solving problems, and making sure no detail goes unnoticed. You’ll be trusted with essential tasks that help everything — and everyone — run better.
Your Day-to-Day Responsibilities:
Manage office operations: inventory and order supplies (including PPE), answer phones, scan, copy, file, distribute mail, and keep documents current
Support billing and collections: assist in tracking outstanding payments and supporting follow-up efforts
Review and route vehicle recall notices to ensure compliance and safety
Assist with vehicle fleet operations — from onboarding/offboarding to telematics installations
Step in for additional clerical or operational needs as they arise
What You’ll Bring:
Proficiency in Microsoft Office, especially Teams, Outlook, and Excel
Strong attention to detail and time management skills
A collaborative spirit and willingness to pitch in wherever needed
A valid New York State Driver’s License — this is essential for occasional vehicle-related tasks
A can-do attitude and eagerness to learn new systems and procedures
Why This Role Matters:
Behind every successful team is someone like you — making sure people have what they need, paperwork is where it belongs, and daily operations never skip a beat. Your work will be noticed, appreciated, and essential to the bigger picture.
Ready to be the go-to person who makes everything flow? Apply today and step into a role where your reliability and precision will make a lasting difference.
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
Ready to take the next step in your career? Explore our job opportunities in the vibrant Albany, New York area! Known for its rich history, stunning architecture, and thriving arts scene, Albany offers endless opportunities for professional growth. Whether you're strolling through Washington Park, catching a show at The Egg, or indulging in local delicacies like chicken riggies or spiedies, Albany's charm and unique culture will make your career journey even more rewarding. Join us in this dynamic region and discover why Albany is not just a job location but a place to thrive!
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